CASE STUDY | August 23, 2024
Anomaly Detection Business Intelligence Clustering Analysis Data-Driven Strategy Data Analysis Data Analytics Data Segmentation Financial Regulation Financial Services Fraud Prevention Machine Learning Ocean Pearl Solutions Performance Monitoring Performance Optimization Risk Management Risk Mitigation Segmentation
Ocean Pearl Solutions empowered charter schools with data analytics to revolutionize student performance tracking and operational efficiency. Ocean Pearl Solutions developed a fully integrated, cloud-based ecosystem that consolidated disparate data sources and enabled advanced analytics across multiple campuses. This implementation led to a dramatic improvement in data-driven decision-making and operational efficiency. The solution reduced the time required for generating comprehensive student performance reports from 8 hours to just 30 minutes, while also improving data accuracy by 95%.
The Background
Our client is one of the leading charter schools in the US. The charter school system was transitioning from a basic Google tracker to a comprehensive analytics platform for student performance tracking across multiple campuses. They needed a data analytics platform to revolutionize student performance tracking and provide real time insights. The client also required standardized processes and tools for consistent data management and reporting across all campuses
Key Challenges
- Fragmented data and manual entry inefficiencies
- Limited visibility into student performance trends
- Difficulty tracking standards mastery and identifying at-risk students
- Time-consuming reporting process
Our Solution
- User Interface Development
- Streamlined interface powered by Looker Studio with filtering system and customizable views
- Color-coded performance indicators and integrated subject views
- Data Integration Features
- Comprehensive tracking of weekly scores, question-level performance, and standards mastery
- Analytics Dashboard Components
- Student Performance Dashboard
- Question Analysis Dashboard
- Class Performance Analytics
Key Features
- Weekly performance tracking with color-coded indicators
- Detailed analysis of individual questions and standards mastery
- Class-wide analytics and performance distribution
Measurable Outcomes
- 75% reduction in data entry time
- 90% decrease in reporting errors
- 60% faster performance analysis
- 40% reduction in administrative overhead
Value Delivered
- Centralized data repository with automated integration
- Enhanced analytics capabilities for performance trending and risk identification
- Significant time savings through automated reporting and streamlined analysis
Best Practices Established
- Standardized data entry protocols
- Weekly performance review and standards mastery tracking
- Defined intervention triggers based on performance thresholds
Future Recommendations
- Integration of predictive analytics and automated intervention suggestions
- Development of parent portal and mobile app
- Enhanced reporting and visualization options
Success Metrics
- Performance monitoring (weekly tracking, standards mastery progress)
- System usage (teacher adoption rate, data entry compliance)
- Educational outcomes (student performance improvements, intervention effectiveness)